Register as a Vendor

Vendor Booth Application

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Green Section (Food)

Red Section (Primary)

Blue Section (Secondary)

Terms & Conditions

PLEASE READ THIS ENTIRE DOCUMENT! Important information about set up, that could affect your participation in this event!

VENDOR LOCATION, SETUP AND TAKE DOWN

PLEASE REFER TO THE MAP FOR YOUR LOCATION.
Vendors with large trailers, tents, etc. will be contacted to for advance set up on Thursday, July 30. The remaining vendors will set up as follows.
Upon arrival, you will be directed by street traffic control to one of two gates. At the gate you will be stopped by a vendor volunteer who will confirm your location and direct you to your designated space.
Setup will take place on Friday, July 31 between 9:00am and 3:00pm. Inspections at 3:00pm, properly secure your tent, equipment and merchandise for all weather conditions.
Take down and removal will take place on Sunday, August 2 after 5:00pm. ABSOLUTELY NO DISMANTELLING BEFORE 5PM.

VENDOR SERVICE AND DELIVERIES

All product and, service deliveries, and re-supply must be conducted by hand or handcart. No vehicles of any kinds are permitted on landscaped areas at Seacliff Park. Festival and emergency vehicles are exceptions from this provision.

EVENT HOURS OF OPERATION

This festival is a three-day outdoor event, which proceeds regardless the weather. All booths must operate in accordance with the following: Friday, July 31, 2019 5:00pm to 11:00pm / Saturday, August 1, 2017 9:00am to 11:00pm / Sunday, August 2, 2017 9:00am to 5:00pm

SECURITY

Overnight security will patrol Seacliff Park. The vendor is responsible for his/her merchandise and booth throughout the festival weekend. It is important to note that the Hogs For Hospice Motorcycle Rally is not responsible for vendor products, equipment, and other possessions.

PROHIBITIONS

Weapons of any kind, knives, or items deemed unsafe, however presented or displayed; on t-shirts, hats, belt buckles, and/or any other items are strictly prohibited. If these prohibitions are violated, immediate removal from the site will take place.

ROAD CLOSURES

Both lanes of Seacliff Dr. from Sherk St. to Erie St. South will be closed starting at 3pm Friday. No Vehicles will be permitted through after this time, with the exception of motorcycles. ALL VENDORS MUST BE SET UP AND PARKED IN THE VENDOR PARKING AREA BEFORE 3PM FRIDAY. ONLY ENTRANCE FOR VENDOR PARKING IS ACCESIBLE FROM SEACLIFF WEST ENTRANCE AS DISCRIBED ON THE MAP, AND BLUE PASS ONLY WILL GET YOU PAST THE ROAD CLOSURE.

VENDOR PARKING

ALL VENDORS MUST PARK IN DESIGNATED VENDOR PARKING AREAS ONLY. Vendors will receive one (1) FREE parking pass displaying their license plate number, in which must be displayed on the front passanger side windshield and will be applied by H4H Ambassadors. Vendor related vehicles found on landscaped areas of Seacliff Park will be towed at owner’s expense. Sharing or loaning parking passes is strictly prohibited.

VENDOR SITE INFORMATION

Overnight camping or tenting on Seacliff Park grounds is STRICTLY PROHIBITED. All vendors are responsible for any and all permits, licensing and insurances, with respect to their products, sales and services, including vendor licensing and health permits. All vendors must provide the names and contact information of those who will be working the booth the weekend of the festival. Food vendors shall maintain strict compliance with all food related municipal, provincial, and federal health laws and regulations. Food vendors shall also provide proper poring, required by law, in food preparation space(s).

FIRE & SAFETY

ALL VENDORS MUST BE SET UP AND READY FOR 3:00PM ON FRIDAY FOR HEALTH & SAFETY, FIRE AND HEALTH UNIT INSPECTIONS.
As per fire code you will be REQUIRED to have a FIRE EXTINUGISHER at your booth with you in case of emergency.
Bring with you all extension cords you may require – proper lengths and gauge for the amperage you are using. Bring rubber mats to put over cords/cables to avoid safety hazards.

CERTIFICATE OF INSURANCE & LIABILITY

All exhibitors must possess their own insurance coverage for their possessions, materials, equipment, and products while on site. All vendors must execute the ‘Hold Harmless Agreement’ in favour of the Municipality of Leamington.

WINDSOR-ESSEX COUNTY HEALTH UNIT & HEALTH AND SAFETY

Food vendors must provide the ‘Windsor Essex County Health Unit Food Vendor Application Form’ cjeler@wechu.org, marked as approved.
All vendors must adhere to the Health and Safety laws, rules, and regulations. The Hogs For Hospice Motorcycle Rally Health and Safety Inspector may offer advice to vendors in violation, for corrective actions on the part of the vendor.

CERTIFICATION OF COMMERCIAL COOKING EQUIPMENT

Applicants must advise the Leamington Fire Department of plans to bring ammable liquids and gases on site.
Applicants must obtain and furnish their ‘Certi cate of Inspection’ (TSSA documentation), marked as approved.
Booths with ammable liquids or gases must possess re extinguishers, and must setup this equipment 15 feet away from tents. Tents with open ames must be approved for ‘Flame Spread Ratings’.

VENDOR APPROVED SPACE

Extensions, awnings, poles, guide wires, pegs, tables, etc., shall be contained within the total site, keeping aisles and walkways clear and unobstructed. The vendor is contracting for the use of space at Seacliff Park as indicated on the application. All activities, promotions and/or sales must take place within this space. Any activities outside of this space, at any Festival venue, are expressly forbidden. Vendors exceeding approved site space may be either relocated, or have their site application cancelled with removal from the grounds; either action occurs without refund or other consideration. All products and services shall be displayed within the boundaries of tents and tables. No displays are permit- ted outside the site’s measured space area.

WATER & ELECTRICITY

Ensure that water connection secures to a standard hose bib connection, which must be of a white potable type hose. The Health and Safety inspector will verify the water hose connection and type, and may request new water supply hose if the one you provide is not sufficient.
High power is limited, and available on a first come first serve basis. No generators will be provided. If you need to use your own generator, approval from the Hogs For Hospice Motorcycle Rally is needed. We supply up to 220/240 amp twist locks at our disconnect locations.  
 

PROMOTIONS! YOU CAN HELP BRING VISITORS!

If you are on social media, please be sure to post about your participation at Hogs for Hospice. And don’t forget to follow our Facebook https://www.facebook.com/HogsForHospiceLeamington/ and Tourism Leamington’s Facebook page @TourismLeamington

I Agree

Vendor Hold Harmless Agreement

I and/or (if applicable) I of (Company or Group Name) Do hereby HOLD HARMLESS The Municipality of Leamington, the Hogs for Hospice Motorcycle Rally, Leamington Hospital and its Foundation or Hospice from any claims for damages or actions of any kind while holding functions of any nature in the Municipal Buildings or on Municipal lands/parks, etc. On my/our own behalf of my/our company/group/ organizations, which I/we have authority to bind, do hereby indemnify and save harmless the Municipality of Leamington, the Hogs for Hospice Motorcycle Rally, Leamington Hospital and its Foundation or Hospice, its servants, agents, officers, elected officials, volunteers, sponsors, employees, successors, and assigns from any and all actions, causes of actions, claims, suits, losses, damages, costs, and liability of any kind whatsoever that may arise as a result of the use by me/us of any land or building owned by the Municipality of Leamington as part of or in connection with the operation of a Vendor Booth at the “Hogs for Hospice Motorcycle Rally”. Product liabilities, guarantees and insurance are the sole responsibility of the vendor.

I Agree

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